Terms and Conditions (Photography Tours)

Please ensure you read these Terms and Conditions before booking any Photography Tour with iPhotographMagic

Please read the finer details of your photographic adventure:

January 1st, 2019 Vid Pic Pro Pty Ltd, T/A iPhotograph Magic Tuition and Tours, offers photographic adventures to photographic hotspots, aimed at giving photographers varied and rich subject matter and guidance, when required, to take their photography to a higher standard and increase their portfolio and evolve into photographic artist.. 

Here are some details you may be thinking about:

Room Sharing:

All prices are based on two persons sharing a room.  Single rooms are available, cost varied, depending on the trip you wish to experience.

Prices are in AUS$ unless stated where the price will be US$ and may be paid in full when booking or over a payment plan given at the time of booking.  The conversion rate for the US$ will be calculated at the time of your payment, usually when the overseas tour company required payment in full, approx 12 weeks prior to the tour commencement.

Costs Include

All accommodation, in hotels or guest houses as per itinerary or similar;  two meals per day (breakfast and major meal of day); all entries into cultural experiences; boat rides;  excursions;  sightseeing and entrance fees;  special access permits;  

Meals are based on local food with one course (eg Main meal).  Most Asian countries do offer fruit platters.  African Safaris are all smorgasbord and all three meals will be included.

Costs NOT Included

Air flights, extensions, passport costs, visa, immigration fees, 1 meals if not indicated, snacks between meals, travel insurance (essential), items of a personal nature, such as alcoholic beverages, internet access, and laundry. Tips are expected by Asian and African countries but not essential.   I like to base a tip on your experience at approx. 5 – 10%. 


For all programs, airfare is an additional cost unless otherwise indicated.  Sample airfares are subject to change.

Vid Pic Pro Pty Ltd have arrangements with travel agents at Flight Centre . We will endeavour to meet all participants’ needs and attempt to have people on the same flight and stop overs where possible.


To book a place, an advance payment for the adventure of your choice is required at the time of reservation at approx 20% or amount advised. The per person advance payment amount varies by trip cost. Payment is accepted by Pay Pal or Eft by arrangement.

Receipt of your deposit indicates your acceptance of our complete Terms and Conditions.

Health and Fitness

We require written notice at the time of reservation for any physical condition, diet, or treatment requiring special attention.

Once your reservation is confirmed, please download the Emergency Contact form for important information to help you prepare for your photographic experience.

Packing List

Each photographic experience will depend on each tour, but a helpful packing list is available on request.

Final Payment

Final payment is due 90 days prior to departure.   Vid Pic Pro Pty Ltd will refund your deposit up to 90 days prior to departure if we have a waiting list of interested photographers.  Cancellation prior to 6 months will receive a full refund without the necessity of a replacement.

We reserve the right to cancel your reservation if payment has not been received by final payment due date.

Travel Insurance

We strongly recommend our guests to take advantage of a complete Travel Protection Policy which includes cover for Covid related incident.  Your chosen policy should offer comprehensive coverage to protect you from cancellation fees, and costs incurred due to trip delays/interruption, damaged or lost baggage, medical assistance, and evacuation during your travels.  Your policy needs to be in place before your final payment due date.

Smoking Policy

Smoking is allowed only in designated outdoor areas at  rest stops,  but not in the vehicles.

Social Compatibility

 To agree to join a group of like minded travellers is an agreement of making every effort to show patience, compassion and kindness to others during the trip.  We take pride in having our group members, return as friends and future returning travellers to iPhotographMagic Tours.  Many of my guests have returned to take tours 3 to 4 times.  For this reason, we understand that everyone has an an occasional off day.  However if repeated signs of lack of consideration to others or unacceptable behaviour occur, after one warning the group member will be asked to return to base at their own expense. 

Food Requirements

We would love to ensure that everyone returns at peak health and happiness and ask you co operation to inform IPM team of any food allergies or intolerances, so allowances can be made with alternative dietary option.  Completion of the emergency contact and allery/food intolerance for will be essential.

COVID Cancellation policy

Any cancellation as a result of your travel dates either to, from or within, a location or area that is related to tour dates, or an event that is subject of a Commonwealth or State Government imposed border restriction, closure or lockdown (“COVID Event”),  will not incur any cancellation fees but no refund will be possible as IPM prices are calculated finely to offer the most affordable cost with the best value spread over the number of participants.

Therefore, we require each participant to provide insurance details which cover Covid Incidents/cancellation or costs of returning to the point departure.

COVID Refunds

Should your booking be altered or cancelled as a result of a COVID Event, and within 90 days prior to commencement of tour, no refund would be applicable.


After final payment (90days) or  the commencement of your holiday, no refunds can be issued, unless a suitable substitute is on our waiting list.

Responsibility and Terms & Conditions

Vid Pic Pro Pty Ltd will employ a tour leader or company for each of the specialised photographic adventures to ensure to the best of our ability that each company will offer our members.  The highest standard of care, vehicles and driver experience will be offered. Certain conditions not controlled by Vid Pic Pro Pty Ltd, may cause in predicted misfortune.  Travel may incur  injury, illness, or death during the photographic experience due to unforeseen circumstances.  Vid Pic Pro will take every action to ensure the safely of each member, and we ask all participants to also take full responsibility for their actions and risk level when taking photos as its easy to get distracted and not see possible dangers.  By registering for a trip, the guest agrees to all such terms and conditions.

Itinerary Changes

Itineraries and prices listed on this website are at times subject to change as our plans are often controlled by local laws and fee changes.. However, as the published price is determined far in advance of initial departure on the basis of then-existing projections of fuel and other costs, minor changes may be essential.  In the event that we determine that current costs create an unsustainable financial model, including but not limited to increases in the price of fuel, currency fluctuations, increases in government taxes or levies, or increased security costs, we reserve the right to pass on these costs to you to cover such unexpected increases. We will always provide a transparent accounting of the reason for increase in costs.


Vid Pic Pro Pty Ltd, may amend these terms and conditions at any time. All amended terms and conditions shall automatically be effective upon being posted by vid Pic Pro Pty Ltd.

 In Summary:

Vid Pic Pro Pty Ltd have been offering original, diverse and outstanding photographic experiences since 2008 and have a record with the highest standard of satisfaction and safety.   Our aim is for an experience not to be forgotten with your images to support the adventure for ever.

Life is a journey collecting magic!  We help you capture the moment, as a memory to share for every.  By Julie Geldard  AAPS AFIAP