Cancellation Policy (Photography Tours)

Please ensure you read the Cancellation Policy before booking any Photography Tour with iPhotographMagic

iPhotographMagic is registered in Australia under Company Vid Pic Pro Pty Ltd ACN 615458912,  Trading As iPhotographMagic  Business Number (ABN)12615458912.

By booking into any IPM  workshops and/or tour the following conditions will apply.

Booking and Payment
Upon receipt of your booking a deposit will be requested with full payment 60 days prior to departure date.

Deposit  is required at the time of booking for most workshops.  The deposit amount on all tours is Non Refundable.  If a deposit is paid the remaining balance owing must be paid prior to 60 days before your workshop commencement date. If a booking is made 60 days or less prior to the departure date then the full amount is payable at the time of booking.

Cancellation Policy
We accept that unforeseen events occur which may require you to cancel or defer your booking.  If this occurs we would try our best to fill your position and offer a refund or deferment, less deposit paid.  You may cancel at any time although you will only receive part of the fee depending on how close to the workshop you cancel or if your spot can be filled with another person.

If our tour has commenced and your withdrawal is required, we regret that a refund will not be possible. 

Time Period of Cancellation:  Prior to 60 days commencement, you will be refunded 100% minus any non-refundable deposits. – if more than 30 days you will be refunded 50% minus any non-refundable deposits. – Less than 30 days you will be refunded 0%.

Under current un predictable time we may be required to cancel workshops due to border closures or other unavoidable reasons, or min participants not booked, illness, or events out of our control. In thi situation all fees will be refunded to all participants if prior to commencement but during tour no refunds would be possible.

We will confirm 30 days prior to commencement if the tour will not proceed. 

iPhotographMagic cannot take any responsibility damages of incurred expenses during tours or workshops.

Workshop Fees
The workshop cost includes the tuition fee, on-workshop transport and accommodation. All other expenses are the responsibility of the participants. Not included are any airfares, airport taxes. pre and post workshop accommodation, entrance fees or items of a personal nature. Price also excludes any insurance coverage for trip cancellation or interruption, travel accident, travel delay, baggage delay or baggage theft, medical or hospitalization expenses (we recommend you obtain coverage for these items).

You must have travel insurance, including coverage for personal health, emergency medical evacuation, emergency medical expenses, and trip cancellation, which would reimburse you for non-refundable airfare and trip cancellation fees. We cannot accept liability for insurance costs, loss of deposits, airline cancellations or delays or penalties incurred by the purchase of non-refundable airline tickets or other expenses incurred by participants in preparing for this workshop. We cannot accept liability for any insurance costs if a workshop is cancelled.

Client Responsibility
Full disclosure of any health issues will be required, together with emergency contact details.


Cancellations involving Covid implications.

Any cancellations, due to covid19 implications, in the 14 days prior to commencement, we would be unable to offer a refund.

While on Tour, if our guests become symptomatic of cold/flu, a RAT test would be required.

If negative our guest would be required to wear a mask or return to base (at guests expense)

If RAT test is positive, the tour would have to follow current SA Health Regulations requirements.

You must be in good health upon arrival to a photographic workshop. You must have a level of fitness commensurate with your chosen workshop and you are responsible for bringing the appropriate equipment.

We reserve the right to decline to accept or retain any member of any trip should such person’s actions impede the operation of the trip or the rights or welfare or enjoyment of other members of the trip, and it is agreed that no refunds will be given in such circumstances.

It is a fundamental booking condition that you accept the hazards involved with outdoor travel and photography. You must acknowledge that delays and alterations and their results, such as inconvenience and discomfort, are possible where unforeseen circumstances arise. In the event of medical emergency and/or repatriation from a workshop by whatever means, the responsibility of such costs will be borne by the client. It is therefore essential that adequate cover is in place. We strongly recommend that you take out an insurance policy at the same time as booking.

Every participant voluntarily assumes all risks and will hold us, the workshop leader, any co-leader or assistants, harmless from any and all liability, actions, causes of action, claims, debts, and demands which arise in connection with the workshop. The terms hereof shall serve as a release and assumption of risk for your heirs, administrators, and executors, and for all members of my family, including any minors accompanying you.

Limitation of Liability
Payment of your booking fee represents your acceptance of all terms and conditions outlined anywhere on our website.

We aim to provide every participant with a safe, educational and enjoyable experience during the workshops. As there is always certain risks and dangers associated with photography, the outdoors and travel, we accept no responsibility or liability for injury, death, illness, accident, losses or additional expenses associated with workshop participation. Nor do we accept responsibility for damage to equipment, property or digital data loss. Every participant must assess their own suitability, in terms of fitness and stamina, for the workshop that they join. Medical, equipment and travel insurance is your own responsibility. You must notify us of any medical condition that we should know about. We assume no liability regarding provision of medical care. All information is completely confidential.

We shall have no liability for any damages, losses, or expenses of whatever cause or nature, including those resulting directly or indirectly from acts of God, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft or criminal activity of any kind, government regulations, etc., over which we have no control.

We shall have no responsibility for additional expenses due to unforeseen delays caused by weather, theft or criminal activity of any kind, political disputes, acts of terrorism, strikes, sickness, failure of flights or other transportation to arrive or depart on time, and other causes beyond our control. We are not responsible for additional accommodation not specified in the workshop itineraries which may be required en route, prior to or following a trip, caused by airline scheduling or schedule changes, or by individual clients’ travel arrangements or by other factors. We cannot assume any responsibility for loss or damage to baggage or personal property.

In no event shall we have any liability for incidental or consequential damages, however characterized.

We reserve the right to substitute hotels, venues and facilities, and to alter the itinerary when deemed necessary or advisable. The right is also reserved to cancel any photo workshop prior to departure upon the refund of all payments received.

We are not responsible for additional expenses incurred by trip members in preparing for the trip (i.e. non-refundable advance-purchase air tickets, equipment, etc.)

We reserve the right to take photographic or video records of any workshop, and may use any such records for promotional and/or commercial purposes.

All workshop schedules and plans are tentative and made in the interest of exciting photographic opportunities. We reserve the right to change, at our exclusive discretion, schedules, plans and itineraries, depending on weather, health or safety considerations, or any other factors related or not related to the photographic opportunities, as we see them fit into the workshop.

While significant efforts will be made to provide the workshop in a truthful manner, all participants acknowledge that landscapes photography is subject to many variables including but not limited to environmental conditions that cannot be guaranteed.

By submitting the booking form and/or registering for a workshop you are agreeing to all the terms and conditions listed above. The person who submits the booking form does so on behalf of all the individuals included on it, so that all are bound by the booking terms and conditions.

 Cancellation Policy

Unpredicted events happen, especially  in these times.  With respect to all involved, I Photograph Magic aim to make our tours affordable, calculated finely on the number of participants.

We would request all participants to ensure they have Travel Insurance to cover unexpected events and Covid situations.

 Cancellation Prior to 90 days from commencement of tour.

Your Deposit will be refunded less $100 admin fee.


We would require all guests  to take out a travel insurance policy which protects them from COVID repercussions and unexpected events which could unable you to participate in this unique event as we all hope and wish for.